Meeting Management | Services
Full range of essential services is provided for every meeting. Since every conference requires not a package but a solution, each time a combination of services is matched uniquely for your event. There is always room provided for your choice on particular specific services.
Continuity is the main idea laying behind each service applied for the meeting. Apart from three main conference stages of pre-conference, on-site and post-conference management, we highlight the fourth – continuous post-conference management. At ViaConventus we believe that successful meeting is not and end-result. Our vision is to develop the need for each meeting to be organized again. At the same time, all successive conferences are strategically grounded on the footprints of earlier experience.
Services:
• Consultancy & Planning
From the draft of the meeting to its executive plan we provide our clients with our planning tools to facilitate the control of implementation.
• Financial management
Full responsibility and control is taken over the budget of each project. Financial decisions are always made upon the guidelines of the client.
• Marketing & Communication
By application of marketing and communication means ViaConventus delivers the precise content of your message as well offering the most suitable way on how to say it.
• Delegate management
From registration and accommodation handling to on-site support and social events we strive to give heed to individual participants while at the same time bring mutual pleasure.
• Speakers management
The key services of every meeting include speakers' travel and accommodation arrangement, contract handling, proactive support prior to the meeting and onsite.
• Abstract management
According to the type of research, participants' and scientific committee practice, the abstract submission, collection and evaluation may be processed manually as well as through online systems. We organize and control the design and printing processes of the conference abstract book.
• Hotel accommodation
The list of hotels is carefully selected each time to comply with conference participants’ preferences. Our long-term cooperation with prime Lithuanian hotels enables us to offer the accommodation at the best rates.
• Exhibition and sponsorship
Sponsors search and effective communication provide basis for every meeting. The right balance between participants’ interests and requirements of sponsors and exhibitors are at the focus of our practice.
• Social program
Your meeting’s social program might vary in scope and size, it might include welcome reception, gala dinner, tours and excursions or all of them. However, the aim always remains the same: present the participants with enjoyable time and conversations through little, no-alike surprises in atmosphere, food and music.
• Excursions, tours & transportation
To make each meeting even more reminiscent we suggest seeing and experiencing the surroundings of the country. The guided excursions are suitable to groups from small to large and with a guarantee of comfortable transportation.